Schedule

Registration

Technology Petting Zoo
Finding time to experiment with the newest technology can be challenging. Add to that the varying degree of unease that can come with having to learn a new technology in order to keep up with patrons' expectations. Nothing helps more than having an opportunity to spend one-on-one time with someone familiar with smartphones, tablets and more. Attendees will have an opportunity to try the latest in electronic tools and software applications. Vendors and colleagues will offer hands-on demonstrations of products and services that can benefit special collections libraries and archives. Come test these technological tools and see what they can do for your collections and services! Sponsored by Atlas Systems.

Preconference Orientation and Introduction to RBMS
Sponsored by San Jose State University School of Library and Information Science.

*New Member Mixer
Sponsored by William Reese Company.

Unconference Moderator Training
Description: A training session for the unconference moderators. While the session is not closed to other conference attendees, it will be of little utility unless you are planning on moderating a unconference session. If you're curious about unconferences, consider attending one of the many sessions over the next few days.

ABAA Booksellers' Showcase Reception
Sponsored in part by the Antiquarian Booksellers' Association of America.

Scholarship Breakfast, by invitation
Sponsored by Atlas Systems.

Registration

Opening Plenary: Submerged Voices in Underground Performance
Sponsored by The St. John's Bible.

Speakers: Larisa Mann, Professor, Media Culture & Communication, NYU & Brooklyn College; Katherine Reagan, Curator of Rare Books & Manuscripts, Cornell University

Moderator: Ben Ortiz, Assistant Curator, Hip Hop Collection, Cornell University

Beverage Break & Leab Awards Display

Talks 1, Performance in Literary Collections
Moderator: Elizabeth Ott, Program Assistant for Admissions, Rare Book School

Performance and Performers in the Literary Archive
Many traditional "literary" archives are home to the papers, recordings, printed ephemera, and artifacts of writers whose work has developed a strongly performative dimension. Whether they are referred to as spoken word artists, performance poets, or practitioners of performance art, their archives may present challenges as well as opportunities for the curators, archivists, catalogers, and administrators who work with them. This panel will feature several such professionals whose collections include one or more significant collections of such writer/performers.

Speakers: Robert Melton, Mandeville Special Collections Library, University of California, San Diego; Wendy Burk, University of Arizona Poetry Center; Karen Kukil, Smith College Library; Peggy Daub, University of Michigan

Performing Special Collections: Staged Readings Using Rare Books and Manuscripts
This case study will outline innovative and creative ways to extend outreach to our collections via simply staged yet effective series of staged readings using rare books and archival collections. Examples include Duke University's evening of staged readings titled "Cocktails and Contraceptives: Tales from the Bingham Center," using a cast of actors that included theater students but also librarians, library staff, non-theatrical undergraduates and faculty, and community members. The University of Miami hosted an evening of similar readings culled from its Countercultural Literature Collection, which contains zines, brochures, and assorted ephemera documenting underground and "edge" movements from the 1960s to the present.

Speaker: Cristina Favretto, Otto G. Richter Library, University of Miami

Seminar A: Collecting in the Moment
In the wake of recent events at the University of Virginia surrounding the ousting, and later reinstatement, of President Teresa Sullivan, the University Library, including the University Archives, in the Albert and Shirley Small Special Collections Library, scrambled to collect picket signs, gather tweets and Facebook postings, and bring together other materials documenting the events on Grounds, even as they were unfolding. Collecting in the moment is not limited, however, to documenting events, but also includes capturing, archiving, and managing technology-dependent cultural artifacts such as transient art, and ever changing online communities. This seminar will explore and provide best practices for actively collecting in the moment and subsequent archiving.

Speaker: Gretchen Gueguen, Albert and Shirley Small Special Collections Library, University of Virginia

Moderator: Nicole Bouché, Albert and Shirley Small Special Collections Library, University of Virginia

Seminar B: Reviewing our (Classroom) Performance: Evaluating Special Collections Instruction
Evaluating and assessing student learning and experiences in special collections can help librarians tailor their teaching in the future, and can also help them determine whether students are meeting the learning outcomes set for their classes. However, creating assessment tools for special collections has often been a challenge. While there are many quick, popular tools for assessing library instruction, many of these do not lend themselves to special collections classes. This seminar will provide information on tying assessment to learning outcomes, course-level objectives, and discipline-specific competencies; the usefulness of both formal and informal means of assessment; and results of both anecdotal feedback and targeted assignments aimed at understanding students' learning after class visits to special collections. We hope that attendees will come prepared to discuss their own ideas, experiences, and questions about special collection teaching and assessment.

Speakers: Sarah M. Horowitz, Augustana College; Julia Gardner, Special Collections Research Center, University of Chicago; Suzy Taraba, Wesleyan University

Moderator: Lynne Thomas, Rare Books and Special Collections, Northern Illinois University

Discussion 1, Directing without a Script: Strategies for Successful Technical Services Project Management
Projects, such as retrospective barcoding, relocating collections, grants to catalog hidden collections, etc., are as common in Special Collections technical services areas as the day to day work of keeping up with new acquisitions. While the final goal of these projects is clearly defined, the path to reaching that goal requires creativity and improvisation. Technical Services projects often become complex production numbers, involving coordinating workflows and personnel. Effective management is essential to direct these projects through unanticipated challenges to completion. Participants in the session will discuss successes and lessons learned from managing past or current technical services projects.

Moderators: Michelle Mascaro Assistant Professor of Bibliography, Special Collections Cataloger, The University of Akron; Christine DeZelar-Tiedman, University of Minnesota

Lunch

Brown Bag Lunch for New Members
New to the Section? Been away for a while? Get to know fellow RBMS members over a brown bag lunch! Join members from our Executive Board, committees, and other RBMS movers and shakers for an informal lunch. We'll share our experiences with the Section, chat about Preconferences of yore, and explore ways that you, whether you're new or just wanting to get more involved, can serve the RBMS community. Bring your lunch, your questions, and your energy!

Talks 2, Regional Collecting of Performing Arts
Moderator: Helice Koffler, Manuscripts and Special Collections Materials Cataloging Librarian, University of Washington Libraries

The Performance of Archives: Challenges and Opportunities
Typically, performing arts archives include audiovisual materials in a variety of formats, in addition to photographs, paper documents, and 3-D objects. Making these materials accessible requires funding, perseverance, and patience. However, there are also unique opportunities to exhibit these types of materials, and to sponsor arts-related programs to complement the exhibits. The presenters will discuss these unique challenges and opportunities that are posed by performing arts collections. They will also describe some of the ways they have used the collections to attract campus and community support for the library, and their plans for acquiring more such collections.

Speakers: Joseph Diaz and Veronica Reyes-Escudero, Special Collections, University of Arizona Libraries

Barn Dance in the Archives: Case Studies
This panel features archivists from two universities that specialize in preserving and sharing American folk dance traditions. Bill Ross will describe the New Hampshire Library of Traditional Music and Dance, created in 1992 to serve the research needs of historians, folklorists, musicians, callers, and dancers. Katherine Crowe will highlight significant collections that document American square and round dancing. Together they will discuss their collective aim to preserve folk dance traditions while making selected materials available to researchers via a single research portal.

Speakers: Bill Ross, Milne Special Collections and Archives, University of New Hampshire Library; Katherine Crowe, University of Denver

Seminar C: Bibliography in Action
This seminar features three speakers - a rare book curator, a special collections administrator, and an antiquarian bookseller - all of whom actively practice and disseminate bibliographical scholarship to broad audiences, including students, scholars, library researchers, book collectors, and other members of the bibliographic community. Each panelist will discuss a different purpose, methodology, and application of bibliographical research as conducted in their daily work, offering audience members a course of action when analyzing and interpreting local rare book holdings, writing catalog descriptions for the book trade, and leading collaborative projects in humanities research. This session is sponsored by the Bibliography Society of America.

Speakers: Andrew Gaub, Bruce McKittrick Rare Books, Inc.; Alice Schreyer, University of Chicago Library; Stephen Tabor, Huntington Library

Moderator: Gerald Cloud, William Andrews Clark Memorial Library, UCLA

Talks 3, Ephemera
Moderator: Melissa Hubbard, Rare Book Librarian, Southern Illinois University

So Many Playbills, So Little Time: Providing Access to Theater Ephemera
The Harvard Theatre Collection, like most large performing arts collections, contains a multitude of ephemera. Staff from Houghton's Technical Services, Public Services, and Curatorial departments (the "Tiger Team") came together to address issues surrounding patron access to the series. Representatives from each department will examine the background and results from their perspective, including previous access models, changes made, what has been successful, and where new challenges have arisen. They will also highlight unexpected byproducts of the team due to increased collegiality, including digitization projects and offsite-storage decisions made collaboratively.

Speakers: James Capobianco, Micah Hoggatt, and Susan Pyzynski, Houghton Library, Harvard University

Discussion 2, Managing Digitization Projects (Small-and-Medium-Sized Libraries as a Starting Point)
Digital preservation, particularly as applied in smaller-and-medium-sized institutions. The IMLS Digital POWRR grant, awarded to Northern Illinois University and its partners (Illinois Wesleyan University, Illinois State University, Western Illinois University, and Chicago State University) investigates potential models that would provide equitable access to digital preservation to libraries of all sizes and funding levels.

The discussion will solicit feedback from those attendees as to the kinds of problems they are up against. While many larger institutions have made considerable headway on digital preservation, medium-sized and smaller-sized institutions have struggled to make similar progress, largely due to lack of time, staff, or funds. Yet, preparedness and action concerning digital materials is essential as more hard drives and CDs arrive from donors and old media begin to deteriorate. The ingest of new digital material, as well as ensuring older content is still accessible, is of great concern for special collections professionals in institutions of all sizes.

Moderator: Lynne Thomas, Head of Special Collections, University of Northern Illinois

Beverage Break & Leab Awards Display

Talks 4, RDA
Moderators: Lori Dekydtspotter, Lilly Library, Indiana University; Jennifer R. Talley, Cataloger Liaison to Special Collections, University of Michigan Library

Rethinking Our Cataloging Choreography: Cataloging Special Collection Materials Using RDA
Drawing from their expertise as current RDA special collections catalogers, panelists will share their experiences cataloging rare materials in the RDA environment, focusing on what works well in RDA for rare materials description as well as highlighting areas of the new standard where more guidance might be necessary. Panelists will share illustrative bibliographic examples and discuss how they reconcile DCRM(B) practice and the RDA standard in their own cataloging. Panelists will also share their insights on how to best proceed with revisions of DCRM as we work as a community to align with RDA's framework.

Speakers: Robert Maxwell, Brigham Young University; Morag Boyd, Ohio State University; Nancy Lorimer, Stanford University

Seminar D: There has to be a Better Way: Connecting Curators and Dealers in the Brave New World
Communication norms have changed radically and preferred methods for contact are not what they were in the worlds of special collections and antiquarian bookselling. Dealers would like to hear from newer librarians about the best ways to offer materials and engender working relationships. Likewise, professionals new to the world of special collections are sometimes unfamiliar with new or established best practices for business interactions with booksellers. In this seminar, younger speakers will present examples of new ways to work together, in order to ensure continuity and guarantee the future of our institutions and primary source materials. This session is sponsored by the William Reese Company.

Speakers: Daryl Green, University of St Andrews, Twitter:@StAndrewsUniLib, Echoes from the Vault: standrewsrarebooks.wordpress.com/ Joshua Mann, B&B Rare Books, Blog (Sunday Steinkirchner of B & B Rare Books): blogs.forbes.com/sundaysteinkirchner/, @JoshBBRareBooks Brad Johnson, The Book Shop (Covina, CA), @thebookshopllc, @hustlinglibros, On Facebook: "The Book Shop, LLC" Jacob Nadal, Brooklyn Historical Society, jacobnadal.com/posts, brooklynhistory.org/blog/, @jacobnadal, @brooklynhistory

Moderator: Jennifer Schaffner, OCLC Research Library Partnership, @genschaffner, hangingtogether.org

Discussion 3, Putting Diversity into Action: Showcasing Diverse Collections
Participants will be provided the opportunity to share their experiences with showcasing diverse collections, whether through exhibitions or use in instruction sessions. Central to the discussion will be the questions: What special considerations come into play when placing diverse collections on public display, whether in an exhibit case or in the classroom? What opportunities and challenges do exhibitions focusing on underrepresented groups present? How can collections be used in instruction to expand understanding and encourage discussion of historical diversity, while still being culturally sensitive?

Moderator: Katharine Chandler, Reference Librarian, Rare Book Department, Free Library of Philadelphia

New England Institutions Unconference
Gather with your New England colleagues to perform a session based on your interests. An unconference session is participant-driven, allowing you to explore topics that pertain to what matters most in your careers, professional interests and/or institutions.

Registration

Plenary: Revaluing Magic Lanterns and Other Obsolete Things: an Introduction to Media Archaeology
Sponsored by Bonhams.

Speaker: Erkki Huhtamo, Professor, UCLA Media Design and Arts

Moderator: Shannon Supple, Reader Services Librarian, William Andrews Clark Memorial Library, University of California, Los Angeles

Beverage Break and Poster Session 1
Sponsored by Simon Beattie.

Hidden Treasures: The Max and Gertrude Hoffmann Papers
This poster will focus on a "hidden collection" of famous vaudevillian and performing arts figures of the early 20th century uncovered during a survey of the Z. Smith Reynolds Library manuscript storage areas.

Presenters: Megan Mulder, Special Collections Librarian; Rebecca Petersen, Access Archivist, Special Collections and Archives, Z. Smith Reynolds Library, Wake Forest University

Inspiration, Influence and Interpretation; integrating special collections in performing arts instruction
This poster's focus is how special collection material can be used as a platform for inspiration especially for students in the performing arts; teaching them how to immerse themselves in the art, architecture, literature, music, politics, and papers of the period.

Presenter: Nicolette Dobrowski, Head of Public Services, Reference Librarian, Special Collections Research Center, Syracuse University Library

Lights, Camera...Catalog! Helpful Approaches to Cataloging Screenplays in RDA
The goal of this poster is to illustrate through specific bibliographic examples two methods of cataloging screenplays that are currently used by the Lilly Library, Indiana University.

Presenter: Andrew Rhoda, Rare Book Cataloger, Lilly Library, Indiana University

Setting the Stage: Engaging Uses of Primary Sources for K-8 Outreach
This poster will present the outcomes of a two-year collaboration with K-8 teachers to design an outreach program that helps students contextualize primary sources in both original and digital formats through the use of medieval manuscripts, theatrical performances, self-discovery heuristics and hands-on demonstrations.

Presenters: Katherine Ahnberg, School of Library and Information Science, Indiana University; Lori Dekydtspotter, Interim Head of Cataloging, Lilly Library, Indiana University; Cherry Williams, Curator of Manuscripts, Lilly Library, Indiana University

Shakespeare Festivals and Theatrical Companies: Early Efforts at Web Archiving by the Folger Shakespeare Library
Since early 2012, the Folger Shakespeare Library's "Shakespeare Festivals and Theatrical Companies" web archive collection has periodically crawled and archived websites for drama festivals and theatrical companies, with a focus on Shakespeare performance, and a scope primarily limited to the United States and Canada. This poster session will provide additional details about the new web archive, with Folger Shakespeare Library staff on-hand for a live demonstration of both web crawl setup as well as public access to this archive.

Presenters: Jim Kuhn, Head of Collection Information Services, Folger Shakespeare Library; Emily Wahl, Metadata Specialist, Folger Shakespeare Library

Talks 5, Music
Moderator: Mike Kelly, Head, Archives & Special Collections, Amherst College

Take Five: Integrating Music Collections and the Brubeck Collection into Undergraduate Library Instruction
The Brubeck Collection at the University of the Pacific in Stockton, California is an unsuspected font of information concerning the US during the Cold War and Civil Rights eras. Created by pianist Dave Brubeck ("Take Five") and his wife Iola, it is one of the largest jazz archival collections. The staff and faculty have digitized large portions of the audio collection, worked carefully with history and conservatory faculty to integrate the Collection into undergraduate learning, created multiple exhibits focusing on Brubeck's connection to social justice (including a talk and oral history program at the 2012 Monterey Jazz Festival), and sponsored yearly research travel grants to use the Collection. Veronica Wells, Access Services and Music Librarian, has aggressively promoted the use of all music collections to Conservatory faculty and to the music library community. Michael Wurtz, Archivist of the Brubeck Collection, manages the Collection from accession to accessibility. He has curated exhibits for local and nationwide use, managed a Grammy grant for digitization, and continues to work closely with the donors. Patrick Langham is a musician and jazz studies professor who encourages his students to use the library's music collection and the Brubeck Collection in his jazz history and composition classes.

Speakers: Michael Wurtz, Holt-Atherton Special Collections, University of the Pacific Library; Veronica Wells, University of the Pacific Library; Patrick Langham, University of the Pacific;

Seminar E. Living in a Material World: Digitization for Profit
This seminar will examine the considerations involved in planning and undertaking mass digitization projects to generate revenue from special collections holdings. Hal Espo, a consultant in the digital services arena, will provide a general overview of the factors that should guide and shape a library's digital strategy toward either a self-directed project or a partnership with a vendor; he will also offer recommendations for navigating the commercial world, making favorable contracts, and structuring and implementing projects in ways that protect the materials. Librarians Emily Jaycox and Erika Dowell will follow up by discussing the lessons their institutions learned from an in-house project (the Missouri History Museum's Genealogy Index) and a commercial partnership (with Adam Matthew Digital - the Lilly Library's "London Low Life: Street Culture, Social Reform, and the Victorian Underworld"). They will address not only the processes, structures, terms and conditions of these projects, but also their degree of success in relation to institutional mission, access, staff workflow, preservation and conservation, and investment versus revenue. This session is sponsored by Backstage Library Works.

Speakers: Hal Espo, Contextual Connections, LLC; Emily Jaycox, Missouri History Museum Library and Research Center; Erika Dowell, Indiana University

Moderator: Jennifer Lowe, Saint Louis University

Seminar F: Progressing Primary Source Literacy: Guidelines, Standards and Assessment
Primary source literacy refers to core knowledge and skill sets that enable students to both use and understand original materials held in special collections and archives. Building on calls in recent years for codification or standardization of primary source literacy skills, presenters will explore the potential impact of standards or guidelines on teaching objectives, development of exercises and classroom work, instructional collaborations, and assessment techniques.

Speakers: Elizabeth Yakel, University of Michigan; J. Gordon Daines III, Brigham Young University; Julie Grob, University of Houston

Moderators: Anne Bahde, Oregon State University; Heather Smedberg, University of California San Diego

Discussion 4, Archivist and Librarian Roles in Building Trust with Donors and Patrons
The effectiveness of an archives or library for its donors and patrons is based in large part on their trust in both the place and the staff, in donors' and patrons' "willingness to be vulnerable to the actions of another party based on positive expectations regarding the motivation and behavior of the other" (Pirson and Malhotra 2007). This trust is developed and built by librarians and archivists performing a variety of roles in order to develop collections and entice people to use them. These roles might include gatekeeper, event planner, booster, counselor, friend, activist, steward, and expert.

This discussion session would be an opportunity to share case studies or stories about different roles each of us has played in relation to a particular donor or patron and exploring various questions that have arisen in our own experiences.?

Moderator: Ruth Bryan, Director of Archives & University Archivist, University of Kentucky Libraries

Discussion 5, Professional Development as Performance: Exploring the Creative Side of Mentoring
Mentoring is an important component to developing and nurturing a fulfilling professional career. We invite participants to share their mentoring experiences and explore with us what mentoring is, what concerns exist for both mentors and mentees, the value of having a mentor at different stages of one's career, and creative alternatives to a formal mentoring relationship. Some questions to facilitate discussion: What are the roles of mentor and mentee? How do you find and build a mentoring relationship? How can mentoring be an informal, creative (or perhaps even playful?) art form?

Moderators: Katie L.B. Henningsen, University of Puget Sound; Kasia Leousis, Auburn University

Midwest Institutions Unconference
Gather with your Midwestern colleagues to perform a session based on your interests. An unconference session is participant-driven, allowing you to explore topics that pertain to what matters most in your careers, professional interests and/or institutions.

Moderator: Melissa Hubbard, Rare Book Librarian, Southern Illinois University

Lunch Break

Talks 6, Interpreting History and Art
Moderator: Heather Smedberg, Reference & Instruction Coordinator, Mandeville Special Collections Library, UC San Diego

What the Heck is This Thing? Opening Artists' Books to the User
This session will address some of the philosophical questions behind describing artists' books. Thinking of cataloging as performance, how can catalogers best draw the connections between the artist's intention, description of the object in hand, and the widely varying needs of the user? Book artist William Andrew Myers will show his work in progress, Alpha to Omega, describing the physical processes by which it is being made as well as the philosophical process behind its conception. Rare book cataloger Ann K. D. Myers will use this work as an example to explore ways of describing artists' books with the goal of bringing users to the materials.

Speakers: Ann K. D. Myers, Stanford University; William Andrew Myers, Book Artist

Performing Outlaws
Outlaws such as Jesse James, Butch Cassidy, and Billy the Kid have been embodied and performed in many different ways. Often the performances have violated history and frustrated teachers, historians, librarians, and archivists seeking to maintain and disseminate a true record of the past. How should curators of history cope? How should archivists and librarians document performances that may, or may not, have a historical basis? Should they distinguish between fiction and falsehood? This presentation will examine depictions of American, especially Western, outlaws, and look at how these performances are preserved in institutions such as the American Heritage Center.

Speaker: D. Claudia Thompson, American Heritage Center, University of Wyoming

Talks 7, Variety
Moderator: Katharine Chandler, Reference Librarian, Rare Book Department, Free Library of Philadelphia

Theater in the Margins: Three Case Studies of Annotation in the Berg Collection
Marginalia, a kind of responsive writing hinging on an earlier text, can be both private and public. Three books from the personal libraries of three esteemed writers in the New York Public Library's Henry W. and Albert A. Berg Collection position the annotator as a performer, using the margins to articulate a public interpretation of the text. This talk will look at the ways in which writers (Charles Dickens on A Christmas Carol; Vladimir Nabokov on Flaubert's Madame Bovary; and Siegfried Sassoon and Edmund Blunden on Robert Graves's Goodbye to All That) respond as readers, using marginalia to stage their own interpretations of classic texts.

Speaker: Anne Garner, Henry W. and Albert A. Berg Collection, New York Public Library

Come Together Now: A Successful Partnership of Northwestern University's Music Library and Beinen School of Music
During the John Cage centennial in 2012, Northwestern University's Music Library and Beinen School of Music partnered to create a series of events that showcased the university as a center for Cage research. The Music Library, which holds one of the most important Cage special collections, created the exhibit "Sound and Silence: John Cage Composing Himself." The curator performed a DIY 4'33" (Cage's famous silent work) with an orchestra of university and community members. This talk will highlight a positive collaboration of two university units, provide an example of leveraging departmental strengths toward shared goals, and show how performance and a music collection can illuminate each other.

Speaker: Gregory MacAyeal, Northwestern University Music Library

Printed for Performance: Ceremonial and Interactive Aspects of Books from Europe's First Presses
This presentation demonstrates that many of the books printed in Mainz during the pioneering decade of the 1450s were made and used not for isolated desktop study, but rather for performance--liturgical ceremonies, oral reading, or group learning. Although the earliest European printers faced monumental technical challenges, they succeeded (with the cooperation of the first users of their books) in developing effective typographic means of fulfilling the essential performative functions that had been established within the manuscript tradition. These fifteenth-century solutions continued to resonate in books throughout the typographic era.

Speaker: Eric White, Bridwell Library, Southern Methodist University

Seminar G: Metadata, The Reboot: Making Reusable Metadata and Making Metadata Reusable
Many are convinced cataloging is obsolete, and others are afraid they might be right. Are we creating metadata that has the potential to open collections for researchers and to uncover lost things for the discoverer? Metadata exists in this infinitely recursive culture, and cataloging is ready for its reboot. In a relatively open digital information network characterized by linkability, metadata is ripe for change, for a new paradigm of utility, of re-usability. Bringing together three speakers from different realms (a digital humanities scholar, a head of digital library, and an archivist working with various emerging standards and linked data), this seminar begins to explore that change within the domain of special collections libraries and archives.

Speakers: Jenn Riley, Carolina Digital Library and Archives, The University of North Carolina at Chapel Hill; Aaron Rubinstein, University of Massachusetts Amherst; Matthew Battles, metaLAB, Harvard University

Moderator: Matthew Beacom, Beinecke Library, Yale University

Discussion 6, How Digital Representations of Rare Books (Whether Facsimiles or Other Representations) "Perform" for the Physical Items
Since the digital version that is created is often the first encounter a patron will have with a rare book, its presentation attempts to communicate the qualities of the material item in the limitations of a digital space. In our discussion we will debate how successful these attempts are and how we could potentially improve upon them.

Because digital rare book projects are also created with a variety of goals in mind, our discussion might include perspectives on these goals and how they play out in real-world situations: such as, whether digital surrogates reduce in-person use of collections by providing alternative access, or if they entice users to come in to see the originals. It also can be an opportunity to see how different institutions are approaching the digitization of rare books and what new and creative digital projects are under development.

Moderator: Christine Parker, Department of Special Collections and Archives, Queens College Libraries, CUNY

Beverage Break and Poster Session 2:
Sponsored by Simon Beattie.

Access to performance history collections at the Folger
This poster will demonstrate how digital surrogates of the performance history collections at the Folger currently "play" with one another in Hamnet, the Folger OPAC, while also acknowledging the missing links currently hidden to users.

Presenter: Nadia Sophie Seiler, Rare Materials Cataloger, Folger Shakespeare Library

Collecting at the Crossroads: Cuban theater collections from Cuba and beyond at the Cuban Heritage Collection, University of Miami
This poster session will highlight the outreach, instruction and scholarly research conducted using theater collections at the Cuban Heritage Collection with examples of the repository's role in promoting access and usage of the collections.

Presenter: Natalie Baur, Archivist, Cuban Heritage Collection, University of Miami

Connecting the Dots: Using EAC-CPF to Reunite Samuel Johnson and His Circle
This poster will illustrate a year-long test project demonstrating the benefits of using Encoded Archival Context - Corporate bodies, Persons, and Families (EAC-CPF), using images from our collections and concentrating on the relationships that our EAC-CPF records document among playwrights, actors, and theatres in the Johnson circle.

Presenter: Ellen Doon, Beinecke Library, Yale University; Susan Pyzynski, Houghton Library, Harvard University

Hamp's Legacy: The International Jazz Collections at the University of Idaho
This poster will highlight the International Jazz Collections (IJC) at the University of Idaho, formally established in 2000 with the donation of the papers and photographs of the legendary Lionel Hampton.

Presenter: Garth D. Reese, Associate Professor Head, Special Collections & Archives, University of Idaho Library

Student Interns Perform Through Exhibits
This poster will show the "performance" of students in the Posner Internship Program as they research and install exhibits in a small special collections.

Presenter: Mary Catherine Johnson, Special Collections Librarian and Design Librarian, Carnegie Mellon University Libraries

Talks 8, Theatre
Moderator: Cherry Dunham Williams, Curator of Manuscripts, The Lilly Library, Indiana University

American Theatre Archive Project
The American Theatre Archive Project (ATAP), an initiative of the American Society for Theatre Research, was established in 2009 to help active theater companies preserve their legacy by deploying regional teams composed of archivists, dramaturgs, and scholars throughout North America and developing a network of resources and community of practice around theater archives. This presentation will introduce attendees to the American Theatre Archive Project and its work with archivists, theater practitioners, and repositories to promote the preservation of America's theatrical history.

Speakers: Susan Brady, Beinecke Rare Book and Manuscript Library, Yale University; Helice Koffler, University of Washington Libraries

Costuming in the Federal Theatre: 1935 - 1939
The Federal Theatre Project (FTP) was established under the Works Progress Administration, during the first term of President Franklin Delano Roosevelt. Radical in concept, the FTP was the only large-scale effort ever undertaken by the U.S. federal government to organize theatrical events. This presentation will introduce the costume designers of the FTP, their original costume designs, and related archival materials deposited in the Special Collections of the George Mason University Libraries, the Library of Congress, and the New York Public Library for the Performing Arts.

Speaker: Howard Vincent Kurtz, George Mason University

Joseph Urban Archive at Columbia University
Joseph Urban (1872 - 1933) was the major U.S. stage designer of his day, working simultaneously for the Metropolitan Opera, Ziegfeld and other Broadway producers, and Hearst's Cosmopolitan Pictures. This presentation will give an overview of Urban's creative achievements; note the performers who worked on his sets for stage and screen, such as Kate Smith, Isadora Duncan, Duke Ellington, and Ezio Pinza; outline the work that Columbia has done in processing, conserving, housing, and imaging the archive; and explore ways that new imaging technologies may be able to digitally put back together the 340 set models that came with the archive.

Speaker: Jennifer Lee, Rare Book & Manuscript Library, Columbia University

Talks 9, Wikipedia and Libraries
Moderator: Hjordis Halvorson, Vice President for Library Services, Newberry Library

Wikipedia and Libraries: a Special Relationship
Wikipedia can be a highly influential source of information, and if libraries (and their unique holdings) were a part of Wikipedia, they would receive increased attention. Less publicized is Wikimedia's GLAM-Wiki initiative. GLAM (an acronym for Galleries, Libraries, Archives, Museums) is comprised of people whose purpose is to share their organizations' cultural resources with the world through high-impact collaborations with experienced Wikipedia editors. A panel of four speakers who have engaged with Wikipedia or GLAM-Wiki will offer different viewpoints on how a variety of libraries, archives and similar organizations can collaborate with Wikipedia.

Speakers: Bob Kosovsky, New York Public Library; Ryan Cartwright, MNopedia Associate Project Editor, Minnesota Historical Society; János McGhie, St. Paul Public Library; Merrilee Proffit, OCLC Research

Seminar H: Conservation and Curation in the Age of Offsite Storage: What Does it Mean for Special Collections Librarians and Conservators?

Offsite and high-density storage facilities have increasingly become part of the 'stacks' of many libraries. What was perhaps initially defined as dead storage for underused main stacks materials is now being utilized as extra shelving for special collections - that "extra floor" in the library that every librarian dreams of. As collections expand and space within the library remains static or even contracts, special collections librarians and their conservation colleagues are facing new questions regarding offsite and high-density storage and what these practices mean for collections, conservation and curatorial practice. The panel will draw on the experiences of curators and conservators from different institutions across the country who have worked collaboratively to face the special challenges of this topic, and will present colleagues with potential methods for thinking about and dealing with the myriad issues at stake.

Speakers: Laura McCann, New York University; Charlotte Priddle, Fales Library & Special Collections, New York University; Peggy Alexander, UCLA Library Special Collections; Kristen St. John, UCLA Library; Patti Gibbons, Special Collections Research Center, University of Chicago Library

Moderator: Karla Nielsen, Rare Book & Manuscript Library, Columbia University

Discussion 7, The Art of Reference
Reference is an underappreciated and undervalued art form. At the reference desk we are required to play different roles depending on the whether the patron is on the phone, in-person, or has asked a question through email and depending on the question, the patron’s experience with special collections and archival research, the material in question, and the context of the question.

We serve students, authors, scholars, donors, and genealogists, just to name some of our constituent groups, and alternately act as an advisor, an informant, a confidant, and a necessary obstacle. We provide reference and instruction in classroom settings, through one-on-one instruction, and via phone, email, and chat. To a greater degree than our colleagues in general collections, we have to balance user expectations and the preservation and security requirements of the materials. We introduce patrons to new concepts, research techniques, and tools, from provenance to finding aids to book cradles. We struggle to find the balance between serving the patron who only has 20 minutes and the visiting scholar.

Often the success of a good reference interaction derives from choosing the best role and tactic for the situation at hand. In our discussion we will demonstrate some of the trends in the type of reference questions that we each receive, and model an array of potential responses that we've found to work well consistently. We envision the moderator and discussants to begin the conversation by discussing one particular aspect of special collections reference unique to their institution and invite questions and responses from the attendees. It is our hope that there will be lively discussions, and if we are lucky with some role-playing, in order to really flesh out the special collections reference experience.

Moderator: Melanie Meyers, Senior Reference Services Librarian, The Center for Jewish History

Discussants: Elizabeth Call, Special Collections Librarian, Brooklyn Historical Society; Kyle R. Triplett, Librarian, Rare Book Division, New York Public Library

Discussion 8, Lifting the Curtain: Interlibrary Loan and Special Collections
Whether you suffer from stage fright or are eager to step into the spotlight, this facilitated discussion session will prepare you to play a new role developing policies that enhance research use of your rare books and special collections at your local venue. A star-studded cast that includes curators and interlibrary loan librarians will help you interpret the script, which will be drawn from the recently revised ACRL/RBMS Guidelines for the Interlibrary and Exhibition Loan of Special Collections Materials. Critics and skeptics are also welcome to participate (what would theater be, after all, without reviewers and reviews?).

Moderators: Sandra Stelts, Penn State University; Megan Mulder, Wake Forest University; Anna Dulin Milholland, Wake Forest University; Michael Inman, New York Public Library

Bibliography Unconference
Love bibliography? Frustrated with it? Confused by it? Wish you could shape your ideal gathering to explore your interests in it? Here's your chance. This open, free-form unconference will be an opportunity to discuss the bibliographical topics that the participants bring to the table.

Welcome to Minneapolis Reception at Mill City Museum
Sponsored by the University of Minnesota Libraries & the Minnesota Historical Society.
Transportation provided by Preservation Technologies, L.P.

Registration

Talks 10, Performance in Unlikely Places
Moderator: Edwin C. Schroeder, Director of the Beinecke Rare Book & Manuscript Library, Yale University

Anatomy Theaters, Legal Dramas, and Landscape Staging: Unexpected Performances in Special Collections
This session will locate varying types of performances within three historically significant special collections, expanding the definition of what constitutes a performance collection and demonstrating new potential for these thematic research collections. Rare materials in law collections capture the drama and spectacle of the courtroom, while early modern anatomical atlases depict the human body on display in the theater of anatomy, the central prop of an intricate ritual performance. Architectural collections reveal an interest in mise-en-scéne and directing the body in space, creating both a design and a choreography. What further types of performance do these special collections in turn draw around themselves?

Speakers: Anna Dysert, Osler Library of the History of Medicine, McGill University; Jennifer Garland, Rare Books and Special Collections, McGill University; Svetlana Kochkina, Nahum Gelber Law Library, McGill University

Seminar I: Diverse Partners: Preserving and Providing Access to Collections
As special collections libraries have increased their commitment to building, preserving, and providing access to collections that represent diverse social and cultural backgrounds, securing sustainable resources for these activities has emerged a high priority. The resulting competition for funding has inspired some institutions to build partnerships around diverse collections that provide opportunities to increase visibility through inter-institutional access points and leverage resources to meet the curatorial needs of diverse collections. Speakers will provide practical advice about how to identify potential partners related to diverse collections, how to create and strengthen such partnerships to obtain and/or leverage resources, and how to implement goal-oriented projects that satisfy the objectives of all partners.

Speakers: Elaine Fleming, Leech Lake Tribal College; Jacqueline Goldsby, Yale University; Cecily Marcus, University of Minnesota Libraries and/or Sara Zettervall, University of Minnesota Libraries

Moderator: Juli McLoone, University of Texas at San Antonio

Discussion 9, Performing Arts collections
"To See Alike": Exploring the Commonalities between Performing Arts and Traditional Special Collections

This session seeks to find points of connection between performing arts special collections and more traditional special collections or rare books settings. For people responsible for special collections in the performing arts, there is not much current literature on the running of such collections, and while there are larger organizations for music, theatre, and dance libraries, they are not geared toward special collections in particular. On the other side, RBMS tends to better represent more traditional special collections and rare books libraries and repositories. How can we build better bridges of communication between the staff of these types of collections? What are similarities and differences? How can the ideas, innovations, and solutions to common issues from one side be integrated into the other? In essence, what can we learn from one another? Finally, in what ways can the knowledge of each other’s collections enhance the service we provide to our patrons? This session in particular strives to match the theme of this year’s Pre-Conference and should be of considerable interest to people attending the conference who are not regular RBMS attendees.

Moderator: Karin Suni, Theatre Curator, Free Library of Philadelphia

Book Arts Fair, Beverage Break and Poster Sessions 1 & 2 Encore
Book Arts Fair sponsored by Addison Publications Ltd. Poster Sessions sponsored by Simon Beattie.

Access to performance history collections at the Folger
This poster will demonstrate how digital surrogates of the performance history collections at the Folger currently "play" with one another in Hamnet, the Folger OPAC, while also acknowledging the missing links currently hidden to users.

Presenter: Nadia Sophie Seiler, Rare Materials Cataloger, Folger Shakespeare Library

Collecting at the Crossroads: Cuban theater collections from Cuba and beyond at the Cuban Heritage Collection, University of Miami
This poster session will highlight the outreach, instruction and scholarly research conducted using theater collections at the Cuban Heritage Collection with examples of the repository's role in promoting access and usage of the collections.

Presenter: Natalie Baur, Archivist, Cuban Heritage Collection, University of Miami

Connecting the Dots: Using EAC-CPF to Reunite Samuel Johnson and His Circle
This poster will illustrate a year-long test project demonstrating the benefits of using Encoded Archival Context - Corporate bodies, Persons, and Families (EAC-CPF), using images from our collections and concentrating on the relationships that our EAC-CPF records document among playwrights, actors, and theatres in the Johnson circle.

Presenter: Ellen Doon, Beinecke Library, Yale University; Susan Pyzynski, Houghton Library, Harvard University

Hamp's Legacy: The International Jazz Collections at the University of Idaho
This poster will highlight the International Jazz Collections (IJC) at the University of Idaho, formally established in 2000 with the donation of the papers and photographs of the legendary Lionel Hampton.

Presenter: Garth D. Reese, Associate Professor Head, Special Collections & Archives, University of Idaho Library

Hidden Treasures: The Max and Gertrude Hoffmann Papers
This poster will focus on a "hidden collection" of famous vaudevillian and performing arts figures of the early 20th century uncovered during a survey of the Z. Smith Reynolds Library manuscript storage areas.

Presenters: Megan Mulder, Special Collections Librarian; Rebecca Petersen, Access Archivist, Special Collections and Archives, Z. Smith Reynolds Library, Wake Forest University

Inspiration, Influence and Interpretation; integrating special collections in performing arts instruction
This poster's focus is how special collection material can be used as a platform for inspiration especially for students in the performing arts; teaching them how to immerse themselves in the art, architecture, literature, music, politics, and papers of the period.

Presenter: Nicolette Dobrowski, Head of Public Services, Reference Librarian, Special Collections Research Center, Syracuse University Library

Lights, Camera...Catalog! Helpful Approaches to Cataloging Screenplays in RDA
The goal of this poster is to illustrate through specific bibliographic examples two methods of cataloging screenplays that are currently used by the Lilly Library, Indiana University.

Presenter: Andrew Rhoda, Rare Book Cataloger, Lilly Library, Indiana University

Setting the Stage: Engaging Uses of Primary Sources for K-8 Outreach
This poster will present the outcomes of a two-year collaboration with K-8 teachers to design an outreach program that helps students contextualize primary sources in both original and digital formats through the use of medieval manuscripts, theatrical performances, self-discovery heuristics and hands-on demonstrations.

Presenters: Katherine Ahnberg, School of Library and Information Science, Indiana University; Lori Dekydtspotter, Interim Head of Cataloging, Lilly Library, Indiana University; Cherry Williams, Curator of Manuscripts, Lilly Library, Indiana University

Shakespeare Festivals and Theatrical Companies: Early Efforts at Web Archiving by the Folger Shakespeare Library
Since early 2012, the Folger Shakespeare Library's "Shakespeare Festivals and Theatrical Companies" web archive collection has periodically crawled and archived websites for drama festivals and theatrical companies, with a focus on Shakespeare performance, and a scope primarily limited to the United States and Canada. This poster session will provide additional details about the new web archive, with Folger Shakespeare Library staff on-hand for a live demonstration of both web crawl setup as well as public access to this archive.

Presenters: Jim Kuhn, Head of Collection Information Services, Folger Shakespeare Library; Emily Wahl, Metadata Specialist, Folger Shakespeare Library

Student Interns Perform Through Exhibits
This poster will show the "performance" of students in the Posner Internship Program as they research and install exhibits in a small special collections.

Presenter: Mary Catherine Johnson, Special Collections Librarian and Design Librarian, Carnegie Mellon University Libraries

Throughout the conference we have seen innovative and traditional performances and performing arts materials, both within and outside the library. For this closing plenary, let’s look back at what we learned and consider some of the things that can be done with materials in all of our collections. Marvin J. Taylor will speak about items found in almost all of our collections, theater materials. Who doesn't have a play or two, or hundreds, in their collection? What special consideration do we have for these materials beyond normal books and pamphlets? Which researchers use these materials and for what? Douglas Reside will speak about performing arts materials within the digital age. What is missing in the digitization of materials unique to the performing arts such as set and costume designs, manuscripts, photographs, programs, and ephemera? Is there tactile information that is lost? What is gained? How can exhibitions, programs, and classes serve to animate performing arts collections? How can they be leveraged to provide a window into the possibilities of these collections?.

Speakers: Douglas L. Reside, Digital Curator for the Performing Arts, New York Public Library; Marvin J. Taylor, Director, Fales Library and Special Collections, New York University

Moderator: Athena Jackson, Special Collections Librarian, University of Miami

*Tours - See tours tab for full details.

*Workshop: A Multi-Faceted Exploration of Digital Exhibitions for Special Collections Libraries
Presenters: Jason Kovari, Metadata Librarian, Humanities & Special Collections, Cornell University and Jessica Lacher-Feldman, Curator of Rare Books and Special Collections, W.S. Hoole Special Collections Library Registration: Limited to 24 participants Cost: $129 (includes materials and refreshment breaks)

This workshop is an opportunity to explore aspects of digital exhibits from two distinctive but critical approaches: curatorship and the digital infrastructure.

Jessica Lacher-Feldman will lead discussion of the analog side of digital exhibits and the importance and significance of developing digital exhibits and digital components to physical exhibits using innovative means. She will also address ideas for creating digital components using social media tools and other means. She will also talk about organization and workflows, generating ideas, and collaborative approaches to the digital exhibit.

Jason Kovari will lead discussion of the digital end of digital exhibits, namely the difference in narrative between physical and digital exhibitions and the various 'easy' technologies to employ a digital exhibition, including how those technologies are often less than successful. Jason will also discuss user expectations for digital spaces, techniques such as template-ing and reusability in order to facilitate successful exhibits, as well as sustainable design & development.

Although this workshop will not include programming or technological exercises, we will present commonly used technologies available to create digital exhibitions. Further, participants will review past entries to the Katherine Kyes Leab and Daniel J. Leab American Book Prices Current Exhibition Awards.

*Workshop: Building Collections: Acquiring Materials and Working with the Antiquarian Book Trade
Presenters: E.C. Schroeder, Director, Beinecke Rare Book & Manuscript Library, Yale University and Daniel J. Slive, Head of Special Collections, Bridwell Library, Perkins School of Theology, Southern Methodist University Registration: Limited to 24 participants Cost: $129 (includes materials and refreshment breaks)

The workshop is primarily intended for librarians working at all types of institutions and with all levels of budgets who are responsible for acquisition and collection development of special collections materials. The session will also be of interest to individual collectors and dealers. The purpose is to provide attendees with practical information which can be utilized for building collections and developing beneficial relationships with members of the antiquarian book trade. Although the emphasis will be on printed materials, manuscripts and archives will also be discussed. The workshop will include the context and history of special collections, collection development, and institutional interaction with the trade, particularly in the United States. Practical matters will include materials on the market, auctions, online sources, comparing prices, purchasing collections, deaccessioning, and provenance issues. A full reading list will be provided.

*Workshop: Cataloging Medieval Manuscripts, from Cassidorus to Dublin Core
Presenters: Debra Taylor Cashion, Saint Louis University, Sheila Bair, Western Michigan University, and Susan Steuer, Western Michigan University Registration: Limited to 24 participants Cost: $139 (includes materials and refreshment breaks)

The purpose of this workshop is to introduce librarians and collection managers to medieval manuscripts and discuss issues relevant to cataloging them. Medieval manuscripts are hand-crafted books or documents made in the medieval tradition, that is, without mechanical forms of reproduction, dating from about VI-XVI centuries. As information objects they differ essentially from most modern manuscripts because although they are unique objects, they are usually not unique texts. That is, from a FRBR perspective, they represent expressions of greater works, such as St. Augustine's The City of God, in all of its translations, recensions and redactions. We thus propose a three-part conceptual model of medieval manuscripts as manuscripts, artifacts, and books, one that considers not only their literary content, but also their physical characteristics and historical background. Thus any catalog for medieval manuscripts should reflect their nature as complex information objects: texts, cultural artifacts, and historical artifacts. We will discover that for any cataloging system, the best records will follow a faceted structure based on three components: 1) Content, 2) Carrier, and 3) Context.

To establish a historical and conceptual framework, we introduce our topic not only through examining various types of medieval manuscripts, but also through exploring the traditions of medieval library cataloging. We then discuss several existing platforms for cataloging medieval manuscripts and weigh the advantages and disadvantages to each, including MARC, EAD, VRA-Core. We especially examine the standards available for digital catalogs, including Digital Scriptorium, an online union catalog specifically designed for medieval manuscripts, and ENRICH (European Networking Resources and Information Concerning Cultural Heritage), here introduced with a newly crafted application to Dublin Core, the standard used for many local online digital environments, such as CONTENTdm. Through hands-on exercises the workshop participants will learn how to take a prose description of a manuscript and selectively parse the appropriate information into controlled descriptive data for various applications.

Creating catalog records for collections with medieval manuscripts is especially important because the records must serve as surrogates for historically significant and valuable objects that require restricted physical access. It is thus no small challenge to create effective descriptions for medieval manuscripts, especially in the ever changing circumstances of digital technologies and library cataloging standards. We hope this workshop will encourage enthusiasm for these rare and fascinating library materials while taking some of the mystery out of managing them as information objects.

*Tours - See tours tab for full details.